Executive Assistant

[{{ $ctrl._job.status.name | translate}}] Executive Assistant
Boston Consulting Group

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Job description

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation—inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

WHAT YOU'LL DO
You will be providing general and administrative support to Partners, Principals and Senior Managers, taking full responsibility for the maintenance of a demanding schedule while representing BCG to all internal and external contacts in a manner consistent with BCG’s value statement.
YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

Requirements

YOU'RE GOOD AT
Manage and maintain agendas and calendar
Coordinate point-to-point travel needs (car, flight, hotel, etc.)
Manage client calls, lead calls and a wide variety of general administrative calls
Organize and schedule client and internal meetings
Coordinate weekly timesheet and expense reports processing
Copy, print, collate, bind, and distribute case-related materials as required
Type letters, slide decks, memoranda, etc.
Develop working relationships with clients and client assistants to facilitate the information flow and scheduling process
Coordinate meetings, arrange conference bridges, reserve conference rooms, organize food service
Serve as a communication link amongst case team members
Team with other Executive Assistants and provide back-up assistance as needed
Ensure key presentations are prepared and meet deadlines
Maintain quality control by proofing work for errors, consistency, and format in accordance with BCG established guideline
Maintain highest levels of internal and external confidentiality

YOU BRING (EXPERIENCE & QUALIFICATIONS)
Excellent skills in Outlook,Word,PowerPoint and Excel
Excellent communication skills (written and oral)
Excellent level of written and spoken English
Excellent level of written and spoken Italian
University degree is a plus
3/4 years administrative/secretarial experience

Details

Job type
Full-time
Location
Milan, Italy
Department
Back Office, Front Office reception, Other
Languages
English, Italian
Starting in
As soon as possible
Duration of the contract
Indefinite

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