Maintain harmonious and professional relationship with co-workers and supervisors, in particular maintain a solid rapport with Front Desk, Reservations, Food & Beverage and other departments that turn in paperwork to Day Audit.
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
Coordinate work with other functions within the Accounting Department ensuring a seamless flow of paperwork to the Income Audit and when necessary, other functions such as Payroll and A/R.
Communicate any instances where paperwork is at variance with Internal Controls to the Income Auditor, Staff Accountant and Assistant Director of Finance.
Communicate shortcomings in paperwork back to originating department.
Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the hotel management.
Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Assistant Director of Finance.
Perform monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.
Ensure post-departure allowances with all applicable backup is approved and signed per local policy and included in the SR-5.
Review the General Ledger accounts established to Record Room, Food & Beverage, Amusement and General Sales and Value Added Taxes.
On a monthly basis, a summary of activity in these accounts is to be prepared and approved by the Director of Finance, with workings to include a comparison of taxable revenue on the monthly P&L statement to the liability balance at month end; discrepancies should be investigated and resolved appropriately.
Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are in place, as they relate to House Banks.
Retrieve deposit envelopes from the drop safe for processing, accompanied by a Security Officer or the Director of Finance's designate.
Audit cashiers’ daily deposits and prepare the daily hotel deposit.
Count, balance, organize and monitor own Bank and safe.
Process foreign currencies in accordance to local policy.
Prepare and distribute Cashiers’ due backs.
Prepare the Daily Cash Report.
Issue Cashier Banks and assign safety deposit boxes for safekeeping of the Banks.
Prepare and maintain a log on all issued House Banks.
Make petty cash disbursements according to established guidelines.
Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.
Maintain an accurate, orderly and up-to-date file for all outstanding Bank contracts.