Franchised Accounts Payable / General Cashier
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Franchised Accounts Payable / General Cashier

Marriott Worldwide



Franchised Accounts Payable / General Cashier

About the job

Job Number 23009361
Job Category Finance & Accounting
Location Avenue of the Arts Costa Mesa a Tribute Portfolio Hotel, 3350 Avenue of the Arts, Costa Mesa, California, United States VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

Additional Information:  This hotel is owned and operated by an independent franchisee, Wincome Hospitality. The franchisee controls all aspects of the hotel’s employment policies and practices, including the selection and hiring process. If you accept a position at this hotel you will be employed by a franchisee and not by Marriott International.


Accounts Payable

  • Assists in answering vendor inquiries.
  • Prints all accounts payable reports and maintains all accounts payable files, as needed.
  • Process invoice for input, approval and payment.
  • Post daily A/P invoices, within 24 hours of receipt of vendor invoice.
  • Ensuring timely payments of vendor invoices and expense vouchers.
  • Ensure that invoices are posted timely for accounts selected to take prompt pay discounts.
  • Check vendor pack lists vs. Purchase Orders and vendor invoice.
  • Review and maintain vendor aging reports and cash disbursement reports.
  • File A/P invoices in anticipation of and preparation for payment.
  • Prepare weekly accounts payable check run including any needed Capital check items by Wednesday of each week.
  • Gathering and analyzing Accounts Payable data to prepare reports for management.
  • Meeting deadlines, completing work with attention to detail, accuracy, and follow-up.
  • Prepare inventory sheets for each department for end of month
  • Conduct inventory with department heads
  • Preparation of 1099 tax reporting at year-end.
  • Interacting with other departments, vendors and management in a pleasant professional manner.
  • Order departmental supplies as needed, including but not limited to US postage.
  • Maintain all accounts payable invoice files, including filing invoices and supporting documents and archiving old files as needed.
  • Review all accounts payable aging on a weekly basis with Controller.
  • Any other task management deems necessary to operate the hotel and restaurants.
  • Email weekly General Ledger expense reports to all department heads.
  • Must maintain a well-organized and clean work environment conducive to being efficient and effective in your duties.
  • Mail
  • Stamp all correspondence appropriately, based on type of postage required.
  • International rates, certified, weight, etc.
  • Maintain file of all certified receipts and the return notice.
  • Certified mail receipts pertaining to employees must be returned to payroll.
  • Return all undeliverable mail to the appropriate department.
  • Controls the Purchasing / PO processes per Company Policy.
  • Maintain Departmental Decline Worksheets (Check Books)
  • Verifies that purchases are within established PARs and any and all company established policies.
  • Controls variances.
  • Maintain monthly costs as established per budget for the current month / year.
  • Reconcile purchases and payables to maintain costs.
  • Maintain and coordinate the monthly inventory counts and reporting.
  • Maintain purchases of Assets on inventory sheets.
  • Maintain Contract Binder.
  • Maintain Warranty Binder.
  • Maintain Vendor / Contractor Insurance and W9 binder.

General Cashier

  • Prepare, reconcile and report on a daily basis the cash dropped by employees.
  • Create written warnings for employees exceeding $10 in shortage based on the Opera report vs. the actual amount dropped on a daily basis. Give these warnings to the manager of the employee.
  • Prepare bank deposits for pick up as scheduled.
  • Prepare and distribute “Due Backs” to employees/managers.
  • Conduct Staff Bank Audits no less than once a month at month end. May be required to audit more often.
  • Submit monthly bank audits as directed.

General Accounting Duties

  • Become familiar with tasks and procedures within the accounting department.
  • May be assigned specific tasks as needed. These tasks are to be performed according to documented policies and procedures.
  • Provide support and backup for all accounting functions.
  • Reconcile your cashiering bank balance with your house funds account (1080-00).  Must be in balance.
  • Any other task management deems necessary to operate the hotel and restaurants.
  • Follow all policies and procedures as documented and provided in the Employee Manual.
  • Must maintain a well-organized and clean work environment conducive to being efficient and effective in your duties.

*The company’s employment policy is “at-will”.  Under the “at-will” policy, neither you nor the company is committed to continuing the employment relationship for any specific term.  (Refer to employee handbook for details).

This company is an equal opportunity employer.



Franchised Accounts Payable / General Cashier

Costa Mesa, CA, United States

Full-time, Indefinite

Start Date:As soon as possible

Latest start date:

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