Office Assistant
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Office Assistant

Qatar Airways

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Office Assistant

About the job



About the role

We are recruiting for Office Assistant, to be based in Doha, Qatar.

The Office Assistant will provide general administrative and secretarial support in day to day functions. The role holder will promote high standards of corporate values through correspondence, telephone and personal as well as handling of confidential and sensitive issues, which require a high degree of discretion and tact. In this role you will be responsible for records and document control and maintenance of all correspondence, files and trackers related to Chief Flight Operations Officer’s (CFOO) office.

Specific responsibilities for the role include:

  • Maintain confidential filing system of sensitive correspondence related to CFOO, GCEO and external entities.
  • Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
  • Stamp, scan, copy documents received and dispatched for CFOO.
  • Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals, (Invoices/Statements).
  • Creation of folders as required & uploading of respective documents therein while crosschecking and updating share point for records control.
  • Custodian of Appeals Tracker -documenting, filing and updates by using and updating relevant trackers and folders on share drive.
  • Find filed / archived documents, sorting, printing as required.
  • Prepare meeting materials and presentations for CFOO meetings as advised.
  • Prepare CFOO Duty Travel documentation as advised.
  • Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
  • Raise Oracle requests to coordinate prompt purchasing of office supplies and stationeries.
  • Ensure proper maintenance of all office equipment.
  • Coordinate prompt collection of purchases office supplies from QR Tower1 store room.
  • Raise online purchase requests as per Department requirements for the approval of User Department Approval Committee (UDAC).
  • Review and answer mail and inquiries and determine if escalation is required for the Executive level.
  • Distribute documents as required.
  • Collect and deliver GCEO/ Executive level documents in between QROC, QR Towers & Amiri.
  • Transport Executive Group members and other senior officers to locations as advised by senior staff.
  • File bulk documents as required and advised.
  • Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.


Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

Qualifications

About you

The successful candidate will have the following skills and qualifications:

  • High School Qualification with Minimum 1 year of job-related experience.
  • Qualifications in technical, Manufacturing or numeracy-based discipline will be added advantage.
  • Holds a valid Qatari Driving License.
  • Proficiency in MS Office (Word, Excel PowerPoint and Access).
  • Knowledge in organized filing system and Telephone etiquette.
  • Command of English language.
  • Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously.
  • Excellent Organizational skills.
  • Demonstrate quality consciousness.
  • Good problem-solving abilities.


 About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

How to apply

If you have what it takes to be part of our 5-star team, please take the first step and apply now by uploading your CV and completing the online application.

Closed

Office Assistant

Doha, Qatar

Full-time, Indefinite

Start Date:As soon as possible

Latest start date:

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