Procurement & Contracts Coordinator
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Procurement & Contracts Coordinator

Qatar Airways



Procurement & Contracts Coordinator

About the job

About the role:

Coordinate the procurement and contracts process for QAS Cargo. Working under the guidance from manager to help the procurement and contracts division meet end user requests in a timely and effective manner. Maintain the contract data base as well as be a liaison between suppliers and other departments.
•    Provide regular status updates to manager on ongoing procurement and ensure Purchase Orders are raised with correct pricing, delivery date and payment terms.
•    Ensure conformance at all times of the organization to Procurement Process, Delegation of Authority (DOA) and any other relevant company policies and processes.
•    Able to execute User Managed Procurement (UMP) as per the Procurement Policy.
•    Work closely with Group Legal to ensure appropriate Contracts are negotiated and in place in a timely manner.
•    Work closely with End Users, QAS Ground Handling, Group Legal to ensure Standard Ground Handling Agreements (SGHA) are negotiated and in place in a timely manner.
•    Coordinate with End Users, Finance and Suppliers to ensure invoices are processed in a timely manner.
•    Provision of data to assist in category strategy definition and Key Performance Indicator (KPI) monitoring.
•    Execute the PO process, ensuring compliance with Procurement Policy, Process and DOA.
•    Creation and administration management of Purchase Orders, Contracts and Agreements in a systematic manner.
•    Identifying suppliers available in the market in order to procure various goods and services.
•    Able to negotiate the pricing and quality for the goods and services with the suppliers.
•    Releasing and execution of Request for Information (RFI) to various suppliers for budgetary or enquiry purpose.
•    Coordinating with Group Procurement for the release of Purchase Enquiry (PE).
•    Assist the Officer, Line Manager and End Users in preparing the PE documents.
•    Coordinating with QAS Engineering and End Users for preparing the technical specifications for the relevant category items or services.
•    Keep Procurement and Contracts division records necessary for complying with audit requirements, up to date and accessible.
•    Develop relationships with End Users, vetting received souring requests and ensure user clearly defines requirements and obtains relevant approvals. Proactively seek to provide solutions to operational problems.
•    Handling administrative tasks not limited to (Tracking the contracts, providing the analytical report, keeping the contract record up to date) follow up with suppliers & internal dept. Line Manager, printing document, as well as respond to internal and external correspondence following established company procedures.
•    Follow-up with Suppliers and Group Logistics to ensure ordered items are delivered on time and as per Purchase Order and or Contract.
•    Perform other department duties related to his/her position as directed by the Head of the Department.

Additional Internal Information: 

•    This vacancy is in cc902 under QAS Cargo department of QAS 

This role is under the Cargo division of Qatar Aviation Services (QAS)

Qatar Aviation Services (QAS) is an award winning, premier ground handling organization whose global headquarter is at Hamad International Airport (HIA), the hub airport of Qatar Airways. QAS is certified in ISAGO, ISO 9001, RA3 (Regulated Agent) and is a member of the IATA Ground Handling Partnership, proactively participating in various IATA technical groups such as IATA Ground Operations Manual, Load Control & Messaging, Ground Service Equipment & Environment and Airside Safety Group.
QAS Cargo provides services like Import & Expert Handling, Special Cargo Handling and Cool Chain, for 34 Passenger and Cargo Airlines including Qatar Airways, handling more than 1.8 million tons annually at Hamad International Airport.
Be part of an extraordinary story 
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. 
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. 
Together, everything is possible 


About Qatar Airways Group 

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. 
So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community

About you:

An ideal candidate will have:
•    High School Qualification / Vocational Qualification / Diploma or Equivalent.
•    4 years of experience in Procurement, Contracts Manegement, Finance & Budgeting and Standard Ground Handling Agreements (SGHA) background preferably within an Airline/ Airport/ Airport Ground Handling environment.
•    Fluent communication skills, verbal and written.
•    Good organizational and interpersonal skills.
•    Ability to prioritize workload in order to meet deadlines.
•    Ability to expedite delivery by coordinating with internal and external stakeholders.
•    Ability to use Microsoft Office suite of applications.

How to Apply:

Please see below for all eligibility and requirements for internal applications. Please note that any applications not meeting the criteria will not be processed.
•    Employees must have completed a minimum 10 months in their current role to be eligible to apply for an internal move.
•    I-NOC is not required if this role reports to your current line manager within the same cost center.
•    I-NOC is required if this role reports to a different line manager.
•    Applicants must upload required documents:
o    Highest Education Certificate


Procurement & Contracts Coordinator

Doha, Qatar

Full-time, Indefinite

Start Date:As soon as possible

Latest start date:

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