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Four Seasons

Publiée il y a 3 mois

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Purchasing Receiver (Seasonal)

À propos du poste

People Functions

Maintain harmonious and professional relationship with co-workers, supervisors and all departments to promote effective receiving
Supervise, train and motivate the receiving team to thoroughly understand all of their duties and responsibilities
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
Maintain a firm and amicable relationship with vendors’ delivery persons
Assist in other areas of the Purchasing as needed

Product Functions

Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with
Understand quality standards of the hotel
Maintain an up to date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e. open or partial)
Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage
Inspect food quality at receiving. Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Director
Ensure all deliveries are received at the designated receiving area only
Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery
Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver
Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis
Check all postings against Edit Report prior to generating the Daily Receiving Report
Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner
Ensure that all food and beverage deliveries are received in conjunction with the order forms
Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing
Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no-show deliveries immediately
Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage
Ensure loading dock and receiving areas are kept secure, clean and organized
At all times, comply with food hygiene standards
Conduct temperature recordings of vendor chiller trucks, chilled and frozen food
Check shelf life and expiry of food and beverage products and alert the Director of Purchasing
Perform any additional duties as assigned by the Director of Purchasing or Assistant Purchasing Manager

Profit Functions 

Coordinate and participate as necessary in all month end or quarterly inventories of food, beverage, operating equipment and supplies
Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling the discrepancies
Support the food hygiene, Safety Committee and Green initiatives

Key Behavioral Competencies

Highest level of integrity and transparency
Apply an ethical approach to the outcome of situations
Strong interpersonal and relationship-building skills to work with cross-functional teams, vendors, contractors, vendors’ delivery person and freight forwarders
Proactive and high energy
Work in a safe, prudent and organized manner

Key Functional Competencies

Clear understanding of the purpose and reasons for internal controls
Understand and be familiar with quality standards and service standards of the hotel
Cross-trained in kitchen on food product and quality

Technical Skills and Knowledge

Require a working technical knowledge of Four Seasons Internal Controls, Policies and Procedures as it relates to Purchasing, Store and Receiving, including purchase orders and inventory procedures. Working knowledge is generally learned on-the-job or through a series of professional certifications
Require knowledge of and the ability to operate computer equipment
Ability to read, write and speak English

Internal Relationships