Accounts Payable Clerk/Club Billing
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Accounts Payable Clerk/Club Billing

Rosewood

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Accounts Payable Clerk/Club Billing

À propos du poste

Job Description

Overview
Responsible for processing all invoices and reconciling billing to guest accounts in accordance with hotel standards. Reconciles documents and monthly statements, processing payments for monthly billing.  Accountable for maintaining ledgers and records of hotel receivables and posting all transactions incurred in accordance with hotel standards. Assist with daily finance tasks as needed in the department.

Essential Duties and Responsibilities
  • Maintain complete knowledge of and comply with all departmental policies, service procedures, and standards.
  • Ensure that standards are maintained at a superior level on a daily basis.
  • Trace all authorized service and contract payments and process payments according to contract due dates.
  • Print designated reports and distribute them as specified by the Controller.
  • Complete month-end Accounting procedures as specified, including monthly reports
  • Post charges and invoices to guest accounts, bill and send out monthly statements to guests
  • Answer any guest inquiries related to billing, settle statement balances monthly
  • Obtain backup information indicating detail of charges, including the statement
  • Assist in calling clients to verify receipt of bills.
  • Print aging report for all accounts 30 days past due and submit to Accounting Manager.
  • Handle guest-disputed charges courteously, following departmental procedures.
  • Research credit card company inquiries and respond with backup information within 48 hours of receipt.  Keep copies of responses and files.
  • Maintain file documents and statements of accounts.
  • Match receiving documents to authorized purchase orders and review the accuracy of charges; reconcile any difference with Purchasing.
  • Review open purchase orders and resolve outstanding with Purchasing.
  • Process invoices in the PO system for payment, verify ledger codes, batch invoices, and post invoices following system procedures and Accounting policies.
  • Prepare authorized invoices for payment to vendors according to Accounting procedures.
  • Follow-up on goods received without invoices.
  • Create new vendor files in the system; obtain W9 on all vendors.
  • Review vendor statements and reconcile any disputes.  Resolve any invoices which are beyond the acceptable terms for payment.
  • Complete month-end closing procedures as specified, including monthly reports.
  • All other duties as required.

  Competitive Benefits
  •     Medical
  •     Dental
  •     Vision
  •     401k
  •     Life Insurance and AD&D 
  •     Short-Term and Long-Term Disability 
  •     Complimentary Room Nights

Connect with us
    LinkedIn:  https://www.linkedin.com/company/rosewood-hotels-&-resorts
    Facebook:  https://www.facebook.com/RosewoodMiramar
    Instagram:  https://www.instagram.com/rosewoodmiramar

General Skills:  
Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize, and follow up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain the confidentiality of guest information and pertinent hotel data.

Technical Skills:
Ability to input and access information into the Accounting system; ability to maintain concentration and think clearly; ability to prioritize, organize, and follow up; ability to promote positive relations with vendors and associates alike; ability to provide clear and pleasant telephone communication; ability to maintain the confidentiality of pertinent hotel data; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team.

Language:
Required to speak, read and write English, with fluency in other languages preferred.

Physical Requirements:  
Must exert physical effort in transporting 50 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.

Qualifications:
A high school diploma or college preferred

Experience:
Minimum two years experience in accounting; prior hotel/resort experience preferred.

The pay scale for this position is between $25.50 and $26.00/hour. This is the pay range for this position that the Hotel reasonably expects to pay. 

Rosewood Miramar Beach requires all associates to be up to date on their COVID-19 vaccination, including receiving a booster if eligible. Accordingly, applicants will be required to submit proof of vaccination prior to beginning employment and may only begin employment if fully vaccinated. In accordance with the law, Rosewood Miramar Beach will accommodate applicants and employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, if to do so would not be an undue hardship.  Applicants should contact anita.kwok@rosewoodhotels.com if they have questions about this requirement or wish to request an accommodation under the law.




About Us

Situated on one of the most beautiful and exclusive beaches in Southern California, Rosewood Miramar Beach is located in Santa Barbara’s picturesque Montecito community. The 16 acre residential-style estate is designed with style, grace and glamour featuring 161 ultra-luxury guest-rooms and suites, including beachfront accommodations, a collection of signature suites and multi-bedroom bungalows. Amenities include Sense, A Rosewood Spa, a state-of-the-art fitness studio, two cabana-lined pools and bespoke beach service on the sandy shores of Miramar Beach. Home to six unique dining venues, Rosewood Miramar Beach is a popular culinary destination for locals and visitors alike, with its beachfront restaurant, al fresco beach bar, sophisticated cocktail lounge, casual poolside dining experience and delightful poolside ice cream shop serving classic American fare. Expansive indoor and outdoor event space, totaling approximately 28,000 square feet, includes the Chandelier Ballroom with over 6,500-square-feet, and the Great Lawn, which offers infinite ocean views. Attentive Estate-Style™ service makes Rosewood Miramar Beach the perfect destination for celebrating life’s moments in highly personalized settings. Rosewood Miramar Beach is owned by Caruso and managed by Rosewood Hotels and Resorts.


Fermé

Accounts Payable Clerk/Club Billing

California, États-Unis

Temps plein, Indéfini

Date de début du contrat:

Date d'entrée en fonction (au plus tard):

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