Design & Project Services Executive Assistant
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Design & Project Services Executive Assistant

À propos du poste

Job Description

ABOUT OUR DEPARTMENT / TEAM

The Design and Project Services Department spearheads the creative development process across the Rosewood brand from the initial stages of pre-development through successful completion and opening of each hotel. A diverse and multi-skilled range of expertise and specialists that provide a one-stop portfolio of services to support hotel owners / developers in the creation of our collection of hotels for new builds, conversions and renovation projects.

THE IMPACT OF THIS ROLE

The Design & Project Services (DPS) Executive Assistant provides administrative support to the Executive Vice President and to the Vice Presidents / Senior Corporate Directors to ensure efficient operation of the department. This role will support the team through a variety of tasks related to organization and communication. A clear understanding of field's concepts, practices and procedures is required to support the team. Being a self-starter, using creative solutions to organise the department and accomplish team goals will provide a beneficial impact to the department.

KEY RESPONSIBILITIES

Creative / Project work:
  • Assist in preparing design / department presentations
  • Assist design and project services teams in various projects as assigned
  • Oversee coordination of kick-off meetings and design meetings
  • Participate in meetings /on calls to assist with taking accurate meeting minutes and distributing accordingly
  • Oversee the project information file storage and archive as required
  • Oversee project presentation documentation / finish sample library
  • Collaborate with other department functions and hotel teams
  • Provide support to owner / developers, consultants as required


Administrative:
  • Support senior managers with arrangement of travel; submitting expense claims
  • Oversee calendars for senior team members
  • Arrange meetings, conference calls for team members as required
  • Arrange departmental meetings
  • Write and distribute memos, letters and forms on behalf of senior team members
  • Maintain office supplies inventory and keep well organized


General:

  • Handle sensitive information in a confidential manner
  • Support the team with diverse tasks as required
  • While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates with mutual agreement.


CRITICAL SKILLS & QUALIFICATIONS

  • At least 5 years of experience in the field or in a related area
  • College degree or equivalent
  • Proven admin or assistant experience
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in Microsoft Office. Knowledge of AutoCAD, Adobe Photoshop, Illustrator or InDesign software is a plus.


DEVELOPMENT PATH

In this role the Design & Project Services Assistant will be an active and key member of a creative management team that promotes collaboration and inclusive interactions. This role will have the opportunity to be exposed to the different team tasks with the potential of development and growth depending on the individual’s interests and skillset



About Us

Rosewood Hotel Group, a privately owned company, is one of the world’s leading global lifestyle and hospitality management groups. It encompasses four brands: ultra-luxury Rosewood Hotels & Resorts®; upper-upscale New World Hotels & Resorts; Asaya, an integrated well-being concept; and Carlyle & Co., a modern and progressive private members clubs. Its combined hotel portfolio consists of more than 42 properties in 20 countries with nearly 30 new properties currently under development. The group’s foundation is its commitment to “Relationship Hospitality” – a belief that true hospitality springs from the nurturing and building of strong and lasting relationships with fellow associates, guests, partners and the communities in which its hotels operate. By doing so, Rosewood Hotel Group strives to become the industry leader in delivering the true meaning of hospitality.


Fermé

Design & Project Services Executive Assistant

Amsterdam, Pays-Bas

Temps plein, Indéfini

Date de début du contrat:

Date d'entrée en fonction (au plus tard):

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