Administrative Executive
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Administrative Executive

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Job Brief

The Administration Executive works in close collaboration with the General Manager & other Heads of Department to perform routine clerical and administrative functions.


Responsibilities and duties for this position shall include, but not be limited to, the following areas and activities. At management discretion, direction may be given for tasks outside the scope of work described.

  • Assist the General Manager by organizing appointments and carrying out clerical, technical, administrative and general office duties.
  • Arrange meetings, (e.g. with Head of Department/s, suppliers).
  • To carry out all activities of the department as per established resort standards and procedures.
  • Preparation of files for appointments and assembling background information.
  • Type and print letters, memorandums, confidential reports, presentations, agendas for meetings, management
  • correspondence, and other documents.  Editing, formatting, proofreading, assembling and binding of documents.
  • Print menus and any documents as required by the Food Beverage, Kitchen or Front Office Department
  • Prepare, review and distribute correspondence, reports, forms, memorandums and documents.
  • Order office stationery, and carry out inventory of office supplies.
  • Initiate and carry out general filing according to an established filing system.
  • Answer telephone calls (screen calls) and make phone calls on behalf of  General Manager.
  • Keeps the office clean and tidy at all times.
  • To be fully aware of any promotions, special events and packages organised by the resort as per Daily Event Sheets and weekly highlights.
  • Attends all meetings as required by Management
  • Perform any related duties as assigned by Management


  • Diploma/ Bachelor’s degree holder
  • Motivated and enthusiastic.
  • Proficiency with MS Office package
  • Hotel Management background will be an advantage


Constance Hotels and Resorts is the pioneer of luxury hospitality in the Indian Ocean, providing exclusive experiences to our guests through passionate employees and tailor-made services. We share our idea of luxury through our art of living: experience the finest moments in life in settings of pure beauty, without ostentation.
Our passion is driven by turning guests’ dreams into unique emotional experiences, exceeding their expectations.

We are a high-performing family, dedicated and determined to excel ourselves in our services.
Our passion has made us the leaders of luxury hospitality in the Indian Ocean and beyond.
Proud winner of a multitude of prestigious awards and accolades, at Constance Hotels and Resorts we believe in team work, innovation, creativity and excellence without forgetting our multi-cultural heritage.
Be part of our excellence, be part of Constance Family.

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Administrative Executive


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